How to Use Flowqen's Team Feature — Add Your Team, Share Forms, Work Together

If you're working alone, Flowqen is simple — you create forms, get submissions, and manage everything yourself. But what happens when you have a team? Maybe you're a startup with 3 people, a marketing agency with 10 employees, or a school club with a few volunteers.

That's where the Team feature comes in. It lets you create an organization, invite your team members, and share everything — forms, submissions, analytics — so everyone can work together without sharing login credentials.

This guide explains everything about the Team feature in simple language. Even if you've never used a team collaboration tool before, you'll understand it by the end.

What is the Team Feature?

Think of it like a shared Google Drive folder, but for forms.

Without the Team feature, every form you create is private to you. Only you can see it, only you can view the submissions, and only you can check the analytics.

With the Team feature, you create an organization (like a group), invite people to join it, and then everyone in that organization can see each other's forms and submissions.

Real-World Example

Let's say you run a small digital marketing agency called "Starter Digital" with 3 people:

• You (Priya) — the founder. You manage the overall business.
• Rahul — handles client websites and their contact forms.
• Anita — manages lead generation and feedback surveys.

Without the Team feature:

• Rahul creates a contact form for Client A. Only Rahul can see the submissions.
• When you (Priya) want to check how many leads Client A got this week, you have to ask Rahul to send you a screenshot. Painful.
• Anita creates a feedback survey. When Rahul needs to see the results, he has to ask Anita. More pain.

With the Team feature:

• Priya creates an organization called "Starter Digital".
• Priya invites Rahul and Anita by email.
• Now ALL forms created by Priya, Rahul, and Anita are visible to everyone in the organization.
• Priya can open her dashboard and see all 3 people's forms, submissions, and analytics in one place.

Step-by-Step: How to Set Up a Team

Step 1: Go to the Team Tab

Log in to your Flowqen dashboard. You'll see tabs at the top: Analytics | Forms | Create Form | Team | Agency.

Click on Team.

Step 2: Create an Organization

If this is your first time, you'll see an option to create a new organization. An organization is just a group name for your team. Examples:

• "Starter Digital" (your agency name)
• "Marketing Team" (your department)
• "Priya's Projects" (if you're freelancing with occasional helpers)

Type a name and click Create. Done! You now have an organization.

Step 3: Invite Team Members

Once your organization exists, you'll see an Invite section. Enter the email address of the person you want to invite.

Important: The person you're inviting must already have a Flowqen account. If they don't, ask them to sign up first (it's free — takes 30 seconds at flowqen.com/signup).

After you send the invite, they'll be added to your organization.

Step 4: That's It — Start Collaborating

Once someone joins your organization, everything they create (forms, submissions) is visible to everyone else in the org. And everything you create is visible to them.

There's nothing special to "share" — it's automatic. If Rahul creates a form tomorrow, you'll see it in your dashboard alongside your own forms.

What Exactly Gets Shared?

Use Cases

1. Small Startup (2-5 people)

Your startup has a website with a contact form, a demo-request form, and a feedback survey. Instead of one person being the bottleneck for checking submissions, everyone on the team can see all submissions. When a new demo request comes in, whoever is free can follow up immediately.

2. Marketing Agency

You manage websites for 10 different clients. Each client has 1-3 forms. Create one organization for your agency, and all account managers can see all client forms. When a client calls asking "how many leads did we get this month?", anyone on your team can answer instantly.

3. Freelancer + Virtual Assistant

You're a freelance web developer. You hire a VA to monitor form submissions and respond to leads. Create an org, invite your VA, and they can check submissions and update lead statuses without needing your login.

4. School or Non-Profit

A school club runs a registration form for an event and a feedback form after. Three club officers are in the org — each can check responses, export data, and track registrations. No single person is a bottleneck.

Frequently Asked Questions

Can I remove someone from my organization?

Yes. Go to the Team tab, find the member, and remove them. Their forms will still exist (owned by them), but they'll no longer see your forms, and you'll no longer see theirs.

Can someone be in multiple organizations?

Currently, each user is in one organization. If you need separate workspaces for different clients, consider using the Agency feature instead.

Does the Team feature cost extra?

No. The Team feature is included in all plans, including the free plan. However, form limits and submission limits apply per individual user's plan.

Can team members delete my forms?

Team members can view forms and submissions, but only the form owner (the person who created it) can delete the form.

Where is the Team tab?

Log in → Dashboard → you'll see tabs at the top. Click "Team". If you don't see it, make sure your email is verified.

Summary

The Team feature is the simplest way to collaborate in Flowqen:

1. Go to Dashboard → Team
2. Create an organization (takes 5 seconds)
3. Invite team members by email
4. Everyone sees everyone's forms, submissions, and analytics

That's it. No complex permissions, no role management, no configuration. Just create, invite, and collaborate.

If you need more advanced features — like white-label branding, custom domains, or managing dozens of clients — check out our Agency Program guide.